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How To Plan Your Wedding Seating and avoid drama

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Please take your seats, wedding guests.


A seating plan should be created once your RSVPs have been received. Seek advice from your wedding planner and caterer, as they will know what has worked best in the past.

Instead of stressing yourself out by rearranging guests, keep in mind that as long as everyone has a seat and a meal, no major disasters are likely to occur. Everyone wants to be close to the bride and groom, but someone must be seated further away. It is impossible to please everyone, and you must accept this fact from the start. The couple should not feel guilty and should not get caught up in the seating arrangements on the wedding day because they are only temporary and only last until the end of the meal.

A wedding seating plan should ideally be finalized within one month of the wedding. In reality, the wedding seating plan is almost never finalized until the wedding day. Guests become ill, others arrive unexpectedly, and Uncle Joe insists on sitting at table number eight.

How do you begin creating a seating plan?


Decide on table shapes and sizes first. Tables typically seat between 6 and 12 people. The larger the table, the more difficult it will be for guests to converse. Decide who will sit at the head table next.

Chief bridesmaid, groom's father, bride's mother, groom, bride, groom's father, bride's mother, best man, bridesmaid, maid of honor, bride, groom, best man, groomsman are all terms used in the United States.

Decide who will sit next to the head of the table. It's also a good time to think about family relationships and people with physical disabilities. Are any of your guests unable to communicate? Is it necessary for anyone to be placed far away from the speakers or near the restrooms? Before beginning this process, try to get a close estimate of the number of people involved. If you're unsure, a good rule of thumb is to fill six out of eight seats, or eight out of ten, so you can add a guest or two without rearranging the entire seating plan.

Top Tips


1. Seat people according to their common interests (family, friends, colleagues, children) 2. Name tables rather than number them Many couples believe that seating their guests at table 11 rather than table 2 makes them feel less important. Get rid of this feeling by naming your tables after your wedding theme or places you and your fiance want to visit.
3. Place children in the back, close to the restrooms.
4. As a courtesy, keep elderly guests away from the speakers or the band.
5. Make room in the seating plan for the officiant and his or her spouse.
With so much to plan, it's easy to become overwhelmed when planning a wedding. Guest invitations and table seating plans are two of the most difficult tasks. Aside from the fact that no one wants to sit next to an ex or too close to "Aunty Mabel," you also have to worry about compiling the guest list and keeping everyone, including your soon-to-be mother-in-law, happy! Also, make sure to place friends as close together as possible so that everyone has a good time at your event.

Table Types


Round tables are more social and are more likely to be used if there is enough space for them. However, banquet tables will seat more guests than round tables in the same area.


The required venue size is determined by the number of guests and the type of seating. A 10 x 10 metre (100 square metre) room can accommodate up to 200 standing guests, 140 guests at rectangular tables, 100 guests at circular tables, and 176 guests seated in rows. Remember to leave enough room for traffic around the tables; as a rule of thumb, 5 feet of space is sufficient between each table.


For a more formal and traditional wedding, the top table should include the Bride, Groom, Best Man, head Bridesmaid, and immediate family members, and should face the rest of the guests, as shown in this sample illustration.


You can plan your tables and map out your function room using a computer drawing program or graph paper.


Seating diagrams for weddings

A seating chart for your wedding shows your guests where they will be seated. It specifies who will share tables with whom and how the tables will be arranged. On the surface, it appears to be a simple task, but when you consider the complexities of the job, you will realize that it requires extensive planning. There are many questions to consider, such as whether couples should sit next to each other or side by side. Should family members sit with other guests or on their own?

To organize your seating, you must first understand the concept of cards. These cards are the stationery that allows you to direct your guests to the appropriate locations.

An escort card is used to inform a guest of his seat assignment. They are typically placed at the reception hall's entrance. It bears your visitor's name. In a less formal setting, print the seating chart and then paste or hang it near the entrance so that everyone entering can see it. Each type has its own set of benefits and drawbacks. When you print a chart, it is difficult to make changes, whereas a card on a table can be removed and replaced in minutes. It is usually recommended that you print and arrange them alphabetically for ease of search and location.

The table is identified by the table card. It is the number that will appear on the escort card. As a result, the table card must have the same name as the escort card to prevent guests from becoming disoriented. If you referred to the first table on the escort card as Table One, don't label your first Table 1.

To avoid ambiguity and mistakes, the guest's name must be written completely. Because many people will have the same first and last names, you should try to print the name in full and include any other titles or credentials that will help each person stand out.

Many wedding reception venues have a directional board or easel where you can display a seating chart to help guests find their seats. Some venues may have glass display boards just as you enter the reception area where you can place your seating plan. If your venue does not have one, easels can be rented from wedding rental shops.

Sometimes wedding planning and seating arrangements must be changed at the last minute; in this case, blank DIY seating plan posters can be used. After listing your tables and guests in a text formatting program like Word or Excel, they can be printed out, trimmed, and adhered to the poster according to table and guest layout.

Finally, coordinating table numbers and guest name place cards not only add a touch of class to your tables, but they also help your guests find their seat.

Seating Plans For Children - things to consider

Where will you seat the children if you have a large number of children attending your wedding, especially if they will be present throughout the day? Will they sit nicely with their parents, will there be high-chairs for the younger guests, and what will the older children have to keep them entertained and avoid boredom?

Consider putting a table near the back of the room just for the kids. Place children aged 6 to 8 years old on their own table and provide them with activities such as drawing supplies and sticker books.

You could always have a girls' table and a boys' table so you can go all out with activities for them.

A table full of glitter and sparkly activities will keep the girls entertained for hours, while a table full of stickers or Lego will keep the boys entertained.

Remember that whatever you choose for these tables, at least one adult will be required to keep them under control while the speeches are being delivered. Choose a dependable person who is good with children for each table, or consider hiring childcare professionals for the day.

Another option for the kids is to inquire about the availability of a side room that could be converted into a playroom. Fill it with toys and games from family and friends, as well as a TV with a games console for the older kids.

Again, you'll need to consider having a responsible adult or two in there to keep everything in check, or hiring in childcare experts.

There are many magicians and child entertainers available, but they can be expensive and usually only stay for a set amount of time, so ask around first to see what works best for you.

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