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How to plan tables at your wedding

Wedding guests please be seated

Planning a wedding sure seems daunting with so much to organise. One of the biggest headaches is guest invites and table seating plans. Apart from the fact that no one may want to sit at the same table as an ex or too close to "Aunty Mabel",  you also have the worry of compiling the guest list and keeping all the family and your soon to be mother-in-law happy! Also ensuring that you place friends as close together as possible so everyone has a great time at your event.

A rough guide to wedding tables

Round tables are more social and tend to be used if you have enough space available for them. However you will seat more guests with banquet tables than you will with round tables in the same area. 

The size of the venue required depends on the number of guests and the type of seating. A room that is 10 metres x 10 metres or 100 square metres will hold a maximum of approximately: 200 standing guests, 140 guests at rectangular tables, 100 guests at circular tables and 176 guests seated in rows. Remember to allow enough room for traffic around the tables as a guide about 5 feet of space is comfortable between each table.

For a more formal and traditional wedding you normally have a very long top table which should include the Bride, Groom, Best Man, head Bridesmaid and immediate family members, this faces towards the rest of the guests as you can see in this sample illustration.

If you have a computer drawing program or graph paper you can map out your function room and plan your tables.

Template wedding seating charts

Many wedding reception venues provides a directional board or easel, so you can put up a seating chart helping guests find their way to seats. Some venues may have a glass display boards just as you enter the reception area that will allow you to pop your seating plan in. If your venue doesn't have one you can hire easels from wedding hire shops.

Sometimes wedding planning and seating arrangements have to change at the last minute, for this you can use a blank DIY seating plan posters. With your tables and guests listed in a text formatting program, such as word or excel, they can then be printed out, trimmed and stuck to the poster according to table and guest layout. 

Finally adding coordinating table numbers and guest name place cards not only add a touch of class to your tables but assist your guests to find their seat.


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